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• Address staff and client inquires or requests in a welcoming and professional manner
• Determine the nature of requests from visitors/clients and where possible, provides information to the client. In circumstances where information is not readily available, identifies the most appropriate action to be taken and expedites requests accordingly
• Create and maintain the central filing system and tracking for invoice, tenders, contracts and service agreements. This includes but not limited to sending deadline reminders to staff to submit reports and maintaining copies of proposals, reports and approved agreements.
• Ensure that incoming correspondence is received and communicated to appropriate staff in a timely manner
• Take minutes that accurately reflect the decisions and discussion in various meetings. Preparation and distribution of minutes so that communications are clear.
• Preparing/formatting correspondence appropriately for various external audiences.
• Maintain and implement digital and paper filing systems
• Arrange travel and accommodations
• Creating and reconciling expense reports on behalf of other staff members for submission to finance
• Schedule and book of various meetings/conferences
• Completion of purchase requisitions and obtaining appropriate approval to meet requests and submit to the Finance Division
• Provides assistance in preparation for events when required
• Maintain a high level of confidentiality with sensitive information
• Provide coverage for the Secretary/Receptionist whenever necessary
• Travel as required
• Other duties as required

• Two (2) year diploma course in Office Administration with 3-5 years related working experience. Combination of relevant education and/or experience will be considered
• Strong organizational, time management and resolution skills
• Ability to perform duties under minimal supervision in a fast-paced work environment
• Proficient computer skills including: Microsoft Word, Excel, and PowerPoint with the ability to master new software applications easily.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Willingness to travel to Nunatsiavut Communities
• Knowledge of the Labrador Inuit culture and northern communities

• Bilingual in English and Inuktitut

• Competitive Paid Leave Package
• Travel Benefit
• Labrador Allowance
• Group insurance including health and dental
• Group pension

Department: Affairs

Location: Makkovik

Term: Permanent Full Time

Closing Date: July 16, 2026

How to Apply:

Please submit your resume to careers@nunatsiavut.com.

Applications should be submitted before 4:30 pm on closing day.